Every tool your team needs to run group travel.
My Group Manager is purpose-built for tour operators — not adapted from a generic project management tool. Here's what that means in practice.
Build trips in minutes, not hours.
Itinerary Management
Create detailed day-by-day itineraries with accommodation, transport, and activity blocks. Drag-and-drop scheduling with automatic conflict detection keeps your programme tight.
- Day-by-day drag-and-drop builder
- Accommodation, transport & activity blocks
- Automatic conflict detection
- Shareable itinerary PDFs for passengers
- Version history — roll back any change
Know exactly who's on your trip — and what they need.
Passenger Tracking
Real-time passenger manifest with dietary requirements, emergency contacts, and document status at a glance. No more spreadsheet hunting on departure day.
- Live passenger manifest
- Dietary & accessibility requirements
- Emergency contact storage
- Document status per passenger
- Bulk import from CSV or booking system
Chase documents automatically — not manually.
Document Management
Centralise visas, insurance certificates, waivers, and health declarations. Automated reminders chase outstanding documents so your team can focus on the trip.
- Centralised document vault per passenger
- Automated reminder sequences
- Expiry date tracking for visas & insurance
- Digital waiver collection
- Compliance checklists per destination
Live dashboards across your entire portfolio.
Real-Time Reporting
Track trip profitability, occupancy rates, and operational status across every trip you're running — from a single screen. No more end-of-month surprises.
- Trip profitability dashboard
- Occupancy & capacity tracking
- Operational status across all trips
- Export to CSV or PDF
- Custom date range filtering
Send rooming lists and manifests in one click.
Supplier Coordination
Send rooming lists, meal counts, and transfer manifests directly to hotels, coaches, and restaurants from one place. Suppliers get exactly what they need, when they need it.
- One-click rooming list generation
- Meal count & dietary summaries
- Transfer manifests for coaches
- Supplier contact directory
- Confirmation tracking per supplier
Keep your group informed without the back-and-forth.
Passenger Communications
Send pre-departure information packs, itinerary updates, and emergency alerts to your entire group — or individual passengers — directly from the platform.
- Pre-departure information packs
- Itinerary update notifications
- Emergency broadcast messaging
- Per-passenger or group-wide sends
- Message history & read receipts
See every feature in action.
Book a 30-minute demo and we'll walk you through the platform with your own trip data.
Book a free demo